Community Center & Pavilion Rental Information

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How to Rent

Click here to rent the Community Center online! You will need to create an account first and have a credit card number to keep on file for the damage deposit. After you have selected your dates, time, and answered the questions, a notification will be sent to Windsor Heights to approve your rental. Your request will be reviewed Monday-Friday between 8 am and 4:30 pm. Once it has been approved, you will receive an email to pay online.

Please email wtucker@windsorheights.org for available dates.

Click here for a FAQ on renting our Community Center.

Click here for step-by-step instructions on how to use our online rental system.

Pricing & Policies

Our facility is located at 6900 School Street in Windsor Heights and is priced by the space size and by the hour. 

2022 Price Chart

  • Windsor Heights does not hold dates and all rentals are on a first-come basis only
  • All Saturday rentals are for the full day only
  • All other days require a 2-hour minimum rental time
  • Please consider set up and clean up time in your total rental time
  • The Community Center is available to rent from 7 am to midnight
  • We do not offer on-site event coordination or planning, decorations, or custom setup 
  • We do not offer overnight storage of items

1/3 SPACE

  • Holds up to 70 guests
  • Includes full concession kitchen. The kitchen does not come with any serving utensils, plates, cups, or pot and pans
  • No AV equipment provided
  • 7 - 72 inch round tables provided. Each table fits 8-10 chairs.
  • Our facility is one large space. A partition wall can come out to divide the space into the 1/3 and 2/3 spaces. When both spaces are rented at the same time, renters share parking, bathrooms, and cleaning supplies. The only way to ensure your party is the only event in the Community Center is to rent the full space.

2/3 SPACE

  • Holds up to 100 guests
  • Includes a large catering kitchen. The kitchen does not come with any serving utensils, plates, cups, or pot and pans 
  • AV equipment included
  • 10 – 72 inch round tables provided. Each table fits 8-10 chairs 
  • Our facility is one large space. A partition wall can come out to divide the space into the 1/3 and 2/3 spaces. When both spaces are rented at the same time, renters share parking, bathrooms, and cleaning supplies. The only way to ensure your party is the only event in the Community Center is to rent the full space.

FULL SPACE

  • Holds up to 200 guests. There are 20 – 72 inch round tables. Each table fits 8-10 chairs. There are also two cocktail tables
  • Includes a large catering kitchen and a smaller concession kitchen. The kitchens do not come with any serving utensils, plates, cups, or pot and pans. 

Deposits

  • All rentals require a 50% deposit to hold the date
  • All rentals within 60 days require the balance to be paid upfront
  • We don't hold dates until the deposit has been paid

Alcohol

All rentals serving alcohol are required to have an off-duty Windsor Heights police officer present for a minimum of three hours. The officer will contact you closer to your event. Payment for the off-duty officer must be made directly to the officer.

No cash bar service is allowed in the Community Center. All alcohol must be given away and is not allowed to be sold.

No hard liquor is allowed in the facility. Beer and wine only are allowed.

Cleaning 

All Friday, Saturday and Sunday rentals include cleaning in the rental price. Weekday rentals are required to clean on their own. Click here to see our cleaning checklist, which shows what is required for renters to clean themselves. Renters who elect to clean themselves, but fail to clean properly as assets by our facility manager may be charged additional fees.

Cancelations

Please email wtucker@windsorheights.org to reschedule an event for free. Renters must notify Windsor Heights of a new date within two weeks of canceling their event. Refunds are only granted under extenuating circumstances after approval by the City Administrator.

Special Event Application

The City of Windsor Heights Special Event Application is necessary for the use of private property, public property and/or park property that is open to the public, or requires right-of-way usage or temporary street closures. Types of events may include parades, runs/walk, fairs/festivals, outdoor concerts/amplified sounds, athletic events, horse carriage, fundraisers, farmer’s markets, fireworks/pyrotechnics, demonstrations, exhibitions, and temporary structures (tents, canopies, stages).

Food Trucks

Food trucks are allowed for private events held in the Community Center. A permit is not required.

Tours

Tours are available Monday - Friday 8:30 am - 4 pm by appointment only. Please email wtucker@windsorheights.org for availability. We ask that tours take no more than 30 minutes. If you need to reschedule for any reason or are no longer able to make it, please email wtucker@windsorheights.org. Tours that fail to show without notification will not be rescheduled.

If you are unable to have a tour in person, please refer to our video tour below. 

Windsor Heights Community Center at sunset Opens in new window

Pavilion

wedding at pavilion

PAVILION: 

  • $50 for 4 hours or $100 for 8 hours
  • Outlets for sound equipment are on each pillar
  • No chairs are provided
  • No alcohol is allowed outside in Colby Park

DISCOUNTS 

  • 25%  discount applied to hourly rental fees for Windsor Heights residents and nonprofit organizations. The discount does not apply to Saturday rentals.
  • Fees may be waived by the City Council for events in the Community Center on a special case basis for nonprofit organizations only. This is based on the sole discretion of the Council, no fee waivers will be approved by City staff. Staff will put together the necessary paperwork and resolutions for consideration by the City Council. Please coordinate these requests with City staff. A request must be made 30 days prior to the rental date.
  • If the Facility is being used for a fundraiser project, all tickets must be an advanced sale.

Agreements & Guidelines

Questions & FAQ

View a list of commonly asked questions about the rental process and facility here.

For questions about renting the Community Center, please contact Communications/Recreation Coordinator Whitney Tucker Monday-Friday at 515-645-6819 or wtucker@windsorheights.org

Emails and voicemails left over the weekend will be returned the following business day.

Photography by Steve Peterson
Decorations by Eventfully Yours