Community Center Rental Information
Temporary Closure of the Windsor Heights Community Center
The Windsor Heights Community Center will temporarily close from 3/17/20 through 4/13/20, as approved by the City Council at the 3/16/20 meeting. This was a difficult decision as we know that our renters put a lot of time and effort into planning their events. However, we feel it is in the best interest of our renters, staff, and community to take these extra measures to help prevent additional spread of COVID-19.
Tours of the facility are also temporarily cancelled due to COVID-19. If you would like to see the facility, please refer to the video tour below. At the bottom of the page there is also a slideshow of the facility.
How to Rent
For questions about renting the Community Center, please contact Communications/Recreation Coordinator Whitney Tucker at 515-645-6819 or email@example.com.
Three things are required to secure a reservation.
- Facility Use Agreement and Alcohol Responsibility Agreement - must be submitted even if alcohol is not served
- Rental Deposit
- Sunday - Friday events: $100
- Saturday events: 50% of the entire rental amount
- Rentals made within 60 days of the reservation date: full payment required
- Credit card to hold the reservation
Windsor Heights does not hold dates and all rentals are on a first-come basis only.
Please bring completed copies of the necessary agreements to City Hall or email to firstname.lastname@example.org.
COMMUNITY EVENTS CENTER STANDARD RENTAL FEES (Weekend and After 4 pm Weekdays)
- All Saturday rentals require a 5-hour minimum rental time
- All other days require a 2-hour minimum rental time
- The Center is available to rent from 7 am to midnight
1/3 SPACE: $75 per hour
- Holds up to 70 guests
- Includes full concession kitchen
- No AV equipment provided
- 7 - 72 inch round tables provided
2/3 SPACE: $100 per hour
- Holds up to 100 guests
- Includes a large catering kitchen
- AV equipment included and microphone
- 10 – 72 inch round tables provided
FULL SPACE: $125 per hour
- $1600 for Full Day Rental (7 am -12 am)
- $400 Additional Rental Option: When used in combination with a Saturday, Full Day Rental, a User has the option to rent the Full Space on the Friday evening prior to their Saturday event, from 8 pm -12 am.
- Any additional hours outside of the 8 pm-12 am will be priced at $125/hour.
- Holds up to 200 guests with 20 – 72 inch round tables
- Includes a large catering kitchen and an option to also rent the concession kitchen for an additional fee of $50 with a full day rental.
WEEKDAY DAYTIME RENTAL FEES
Monday – Thursday: 7 a.m. - 4 p.m.
1/3 Space: $ 60 per hour
2/3 Space: $ 80 per hour
Full Space: $ 100.00 per hour
- No other Discounts or Fee Exceptions apply to Weekday Rental Fees, including resident or nonprofit discounts.
- Weekday Rental Fees do not apply to holiday rentals. Rentals that fall on a holiday are charged at the standard price.
- Rental hours outside of the 7 a.m. - 4 p.m. period will be calculated at the standard rental fees.
DISCOUNTS AND FEE EXCEPTIONS
- 25% discount applied to hourly rental fees for Windsor Heights residents.
- ID or mail required for proof of Windsor Heights Residency.
- Weekday Daytime Hourly Rental Fees are excluded.
- 10% discount applied to the hourly rental of the following non-profit groups or organizations: Non-profit groups/organizations (including civic and service groups, government or religious groups, scout groups or youth organizations and active military (if no admission is charged).
- Fees may be waived by the City Council for events in the Community Center on a special case basis for nonprofit organizations only. This is based on the sole discretion of the Council, no fee waivers will be approved by City staff. Staff will put together the necessary paperwork and resolutions for consideration by the City Council. Please coordinate these requests with City staff. A request must be made 30 days prior to the rental date.
- Discounts only apply to the hourly rental fee and all other associated fees remain in full.
- If the Facility is being used for a fundraiser project, all tickets must be an advanced sale.
- All cancellations are nonrefundable.
- $50 flat fee
• No hard liquor is allowed in the facility.
• Using the City’s cleaning service is required when over 80 guests are present and alcohol is served.
• An off duty Windsor Heights Police Officer is required to be present for the event and the renter is required to use the City’s cleaning service if alcohol and over 150 people are present.
• Payment for the off duty officer must be made directly to the officer by means of personal check 30 days prior to the event. An invoice will be sent by the Windsor Heights Police Officers Association 60 days prior to the event.
• No cash bar service is allowed in the Community Center. All alcohol must be given away and is not allowed to be sold.
• Staff reserves the right to exercise discretion when determining if an officer is needed.
• A flat fee is charged whenever any alcohol is served in the facility, regardless of the guest count.
- 1/3 Space $50
- 2/3 Space $100
- Full Space $150
SPECIAL EVENT APPLICATION
The City of Windsor Heights Special Event Application is necessary for the use of private property, public property and/or park property that is open to the public, or requires right-of-way usage or temporary street closures: parades, runs/walk, fairs/festivals, outdoor concerts/amplified sounds, athletic events, horse carriage, fundraisers, farmer’s markets, fireworks/pyrotechnics, demonstrations, exhibitions, temporary structures (tents, canopies, stages, inflatables), (excluding block parties).
Agreements & Guidelines
- Community Center Floor Plan
- Windsor Heights Community and Events Center Guidelines
- Facility Use and Alcohol Responsibility Agreement - must be submitted even if alcohol is not served
Photography by Steve Peterson
Decorations by Eventfully Yours